One of the surprising things in my life is my Apple Watch has been the biggest influence on my personal productivity since I first got an Apple Watch in 2015. Surprising because what I first saw as a device to monitor my exercise very quickly became the centrepiece of my productivity collection process.
The integration of Siri with the Apple Watch a couple of years ago was the catalyst for the productivity gain. If I need to collect an idea or a task or just add an item to my shopping list, all I have to do is raise my wrist and add the task or item to my list. It could not be any simpler. No typing, no opening of apps, just raise and speak.
Whenever I am coaching people, I always stress the importance of making sure collecting your ideas, tasks and events has the least amount of resistance. Whether you are using a pen and piece of paper or your phone, you should be optimising your collecting process so it is fast and easy. When your collection process is fast and easy you are much more likely to collect everything and not ‘trust’ your brain to remember it. For me, the Apple Watch has made the collection process so much easier.
It is true I now collect a lot of things I later decide has no importance to me, but if you want a productivity system to really work for you, collecting everything is what matters. Later, when you do your processing you can decide, in a cool, reflective way, whether it is relevant to you or not. Deleting a task or idea is simple and only takes a split second. Not collecting that task or idea could cost you a lot of time and money later. So, an increased volume in my inbox is not something I worry about.
So, how do I use my Apple Watch to improve my overall productivity?
On my watch face, I use a customised Infograph. At the top I have today’s weather by temperature — a useful piece of information in South Korea as the temperature can vary quite significantly — and my exercise app so when I begin my exercise the Workout app is easily accessed.
In the centre of the face, I have the calendar complication at the top. This gives me today’s date by number as well as my next appointment. This feature is fantastic as it means with just a glance I know exactly what I should be doing next and when. I have my deep work sessions on my calendar with a clear description of what I want to work on during that session so with a glance at my watch I can see exactly what I will be working on next.
Also, in the middle of the face, I have the times in LA and London. I work with clients in Europe and the US, so knowing what time it is in those times zones is a very useful piece of information to have at hand. I also have my activity tracker in the centre to let me know how I am doing on my activity metrics for the day — this helps me decide whether to get off the bus a few stops earlier to ensure I close all my activity rings for the day.
Finally, at the bottom of the face, I have the timer and Drafts Apple Watch app. I use the timer for when I am meditating and cooking. I like to do a fifteen-minute session of meditation in the morning after I have finished my studying and the timer means I do not need to looking at my watch to see how long I have been doing. Instead, I get a vibration from the watch to tell me fifteens minutes are up.
Drafts Apple Watch App.
Drafts is the hub of my collection process. I use Drafts to collect everything I want to collect. Even on my phone, I prefer opening up Drafts, typing or dictating whatever it is I want to collect and sending it off to its rightful place. On my watch its one tap and dictate. It’s incredibly fast and it maintains a discreet number on the watch face to tell me what is in my Drafts inbox. That helps me to know if there is anything in there that needs processing.
Optimising the way you collect your stuff is how you continue to grow and develop your productivity system. Often it is the small adjustments to how you collect or how you organise your stuff that can bring you big improvements to your system. If you have a complicated array of systems to collect your stuff, you will resist collecting. If you are not collecting into a trusted place, you will resist organising and if you don’t know where anything is you will not be working on the work that matters.
Using the best tools you have available to collect and organise your life and work and making sure these tools are set up so they work best for you is one of the fastest ways you can improve your overall productivity system. If you have a few quiet days this month, take a look at your system and see where you can make some small improvements. Look at how you collect your tasks, events and ideas. Can you make that collection faster? How are you organising what you collected at the end of the day? Can you improve your Golden Ten time? After all, the goal with any productivity system is being able to spend more time doing so you can spend more time doing the things you love doing with the people you love doing them with.
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My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.
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