Do you want to improve your productivity, get more work done and feel less overwhelmed and stressed? There is a simple and easy way to do it.
There are a lot of ‘systems’ and ‘techniques’ that claim to improve your time management and your productivity and work. Many of them, though, involves a lot of setting up and organising and an inordinate amount of time to maintain which means that while they look great, they don’t actually improve your productivity and your effectiveness.
However, there is one ‘system’ that is guaranteed to improve your effectiveness and your overall productivity and that is to do the work.
The single biggest problem I see when I help people with their productivity is the number of apps and ‘systems’ they are using. Too many of these and you spend all your time shuffling tasks, adding labels and or tags and trying to decide where something goes. Now that’s all fine if you want your lists to look pretty and well organised but it does nothing for your effectiveness or productivity. You are just shuffling. You are not doing.
The simple, easy technique to dramatically improve your productivity is to just do the work. Stop shuffling, stop reorganising, stop app switching. Just get on and do the work.
The COD framework promotes this. COD stands for Collect Organise and Do and what it does is puts the focus on doing. Throughout the day you are collecting all the stuff that comes your way into a trusted place. That could be a to-do list manager, sheet of paper or a notes app. It does not matter where you collect everything, all that matters is you collect everything into a trusted place. Don’t trust your brain to remember — it won’t. The rest of the time you spend doing the work you assigned yourself to do.
At the end of the day, you give yourself ten to twenty minutes to organise the stuff you collected throughout the day in its rightful place. tasks go into their project folders, notes go to your notes and events go onto your calendar. You then give yourself a few minutes to decide what ten things you will do tomorrow and then get yourself a good night’s sleep, safe in the knowledge you know exactly what you will work on tomorrow.
Once a week, you give yourself an hour or so to do a full weekly review to be sure you have not missed anything, to organise all your tasks and to create a plan for yourself the following week.
With all that done, the key is to focus all your efforts on doing the work. Doing the work is the only way I know that will guarantee you do not feel stressed and overwhelmed. It is the only way I know that gets your work done. Shuffling tasks around, making your lists look pretty and moving all your tasks into a new app has never improved my productivity and I have not found anyone else who has found it works either.
Becoming better organised and more productive is not difficult. You do not need elaborate systems or expensive apps. All you need is to focus on doing your work not shuffling your work.
When you restrict yourself to focusing on doing the work, you get better at prioritising and you are clear about what is important to you. Your to-do list manager tells you what needs doing next. Your notes app supports your projects and ideas and your calendar tells you where you need to be and when. There’s no complexity at all.
Complexity creeps in when you start adding more and more levels of stuff to your system. You only need one to-do list manager, one notes app and one calendar. It does not matter how busy or important you think you are, you still only need one. As the saying goes; the less moving parts the less there is to go wrong.
If you look at the most successful people they only use the simplest of productivity tools. David Allen, author of Getting Things Done uses Lotus Notes eProductivity and has been using that for over twenty-five years. Warren Buffett uses a $2.00 pocket diary he carries with him everywhere he goes, Sir Richard Branson and Cheryl Sandberg use simple notebooks. There’s nothing complex about any of these tools and these people have reached the top of their fields.
So, if you want to dramatically improve your productivity and time management, then reduce and simplify. Use fewer tools, keep things as simple as you possibly can and focus on doing the work you need to do instead of reorganising, shuffling and switching.
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My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.
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