How Your Reasons For Doing Determines Your Level Of Happiness.

2019-03-18-Blog post.jpg

Your happiness comes from your reasons for doing whatever it is you are doing. It’s your reasons for doing it that ultimately leads to you feeling happy, satisfied and fulfilled.

When we get our first job, most people do it for the money. We fall into the trap of get a well-paying job, buy a nice house, buy a nice car, go on nice holidays etc. It’s all about the money and what money can buy us.

At some point, though, we discover having that nice house, car and those increasingly expensive holidays no longer give us the buzz they once did. So we buy more and more expensive luxuries and the thrill we feel having those new things lasts less and less.

So what really is the secret to feeling happiness, joy and fulfilment? It’s your purpose — your reasons for doing whatever it is you are doing. When you do something for someone else and you see the smile and gratitude on their face, the feeling of happiness stays with us all day. When you give a friend a piece of advice and they act on it and it enriches their lives, the feeling we have, knowing we helped them — even in a small way — is lasting.

If we are doing a job for the money, we soon begin to hate the job. We resent having to go to the office every day. Our commute becomes a drudge and we spend most of our time complaining about email, our boss and colleagues.

But if you are going into work because you are doing a job that enables people to look their best by designing great clothes for them or you design beautiful buildings that give people a comfortable and safe place to live. That’s a purpose worth going through traffic hell for every morning. It’s your mindset for doing the work that brings you joy. Not the paycheque at the end of the month.

Too often the deciding factor for taking a job is the salary. Yet, that will never bring you fulfilment, joy and happiness. Whether you do a great job or an average job you still get the same amount of money each month. But if you took a job because of what that job will enable you to do to help people live better lives, now if you do a great job your sense of fulfilment and happiness increase massively. Improving the way you work would mean more people benefit from your efforts. That’s an incentive worth getting out of bed for.

Of course, we need a certain amount of money to survive, we need to eat, to have shelter and we need to be able to move around. But a lot of what we use money for we don’t need. We just think we need because everyone else has it. I would certainly not say that money is not important. It is when it becomes your purpose. When it becomes your purpose you will never have enough. And the more money you receive, the pleasure it brings diminishes. Yet when your purpose is about giving and helping others, the joy you feel increases.

How this affects your productivity.

When you look at your projects list, what are the reasons you are doing those projects? Do you have a clear purpose for doing them? When you go to the gym what are your reasons for doing so? Why are you trying to achieve your goals? When you have a clear, higher purpose for doing everything you do, you will find your energy and passion increase. The closer that reason is to helping other people or making the world that little bit better, your sense of fulfilment will improve and so will your enthusiasm for doing the tasks or completing the projects.

This really is a simple mental shift. Rather than focusing on the material benefits to you, focus on the benefits you will give to others. Going to the gym means you are keeping yourself strong and healthy so you can be there for your family. Doing the accounts for the small business that needs your help so they can thrive and support the community by providing jobs and a service people want.

Whenever I sit down to write a blog post, record a YouTube video or podcast, in my mind I see the people I am trying to help. I have a clear vision of the difficulties they are facing and how I might be able to help them with some advice, or a new way of doing something. That’s all the motivation I need to write, record or prepare. Knowing that somewhere, maybe, I have helped someone become less stressed and be able to spend more time with the people they care about.

Every piece of work you do has a higher purpose than money or personal material benefit. It is when you focus on those higher reasons you will discover long-lasting happiness and joy and a passion and drive for what you do.

Thank you for reading my stories! 😊 If you enjoyed this article, hit that like button below.👍 It would mean a lot to me and it helps other people see the story


My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.

If you would like to learn more about the work I do, and how I can help you to become better organised and more productive, you can visit my website or you can say hello on Twitter, YouTube or Facebook and subscribe to my weekly newsletter right here.

Maintaining Culture and Efficiency With Remote Workers.

This is a guest post by Rae Steinbach Thank you, Rae, for writing this for me. 

2019-03-04-Guest Blog Post.jpg

While the traditional office might not be a thing of the past, the relationship many employees have to these shared work environments is changing. According to a report from IWG, 70% of employees are working remotely at least one day a week, and 53% are doing at least half their work at a location other than the office.

Some companies have embraced the shift toward remote work and have smoothly transitioned to more flexible arrangements. For managers that have a more traditional outlook, the trend of increased work away from the office is troubling. The primary concern for many of these managers is the worry that they will not be able to effectively manage employees if they are not in the office with them.

This concern is understandable, but there are significant benefits that can come with allowing employees to work away from the office. Many employees today prefer the flexibility that comes with being able to do work elsewhere. They may have family obligations or are indulging in the digital nomad lifestyle. Allowing for remote work can be an incentive that helps businesses attract top talent when hiring. In fact, 74% of employees said they would leave their current job for one that allows for more remote work.

Culture and Remote Work

Creating and maintaining a culture can be difficult when employees do not regularly share the same physical space. However, you need to remember that culture is not bound to a location; it is a set of values, beliefs, and ideals that your company keeps alive with various practices. Some of these can be performed remotely, like all-hands meetings via video calls. Sharing a common work environment might be an advantage for culture, but it is not a necessity. Company leaders just need to take steps to keep the culture in place for employees that work away from the office.

If you have offices, they should still play a role in the working life of employees. One way to do this is to set a minimum number of days per month that have to be spent in the office. You can also do things to make the office a more attractive work environment. If workstations are comfortable and have all of the tools an employee could need, like green plants and standing desks, your people might prefer to spend more time there.

Team events are another good way to make sure employees get some in-person time with each other. Face-to-face meetings are beneficial for building team cohesion, so try to get your employees together as a group. Hold training seminars to get everyone together; if the company is reaching an important milestone, celebrate as a team. These events can be great for building connections and maintaining a vibrant work culture.

Remote Worker Productivity

Some leaders might worry about a drop in productivity if they let their employees work outside the office. For the most part, the keys to avoiding this are to make sure employees understand your expectations and to instill accountability as an important part of the company culture.

For example, the management by objectives process encourages managers and employees to set goals together, and share progress regularly. This then allows leaders to have a more accurate idea of how remote workers are performing and reaching key objectives.

Working remotely comes with its own set of skills, so create trainings that ensure communication and performance remain as fluid as if everyone was working in house. For some employees, skills like time management will come naturally, but this is not true for everyone. If you want your employees to have success as remote workers, check-in regularly to see if these need to be changed or refreshed.

Managers can also leverage technologies that can simplify remote work. Modern communication technology offers a range of platforms that can make it easier to stay in contact with remote workers, and there are project management applications that can be used to ensure collaborative work stays on track.

Finally, hold regular in-person (or video) meetings to give everyone a chance to check in. The frequency and format of these meetings will depend on the specific culture and work-cadence at your company, but assemble everyone as often as is practical to go over the progress they are making on key projects. These meetings are also a fantastic opportunity for employees to give updates and appreciations to each other, and for managers to provide important news about the company.

Remote work shouldn’t be viewed as a compromise by management. When done well, it can be a way to increaseproductivity and allow people the space needed to access more creativity. As a leader, you just need to take the right steps to build a culture where people want to perform and produce for the good of all.

Rae is a graduate of Tufts University with a combined International Relations and Chinese degree. After spending time living and working abroad in China, she returned to NYC to pursue her career and continue curating quality content for the HR industry. Her specialization is in performance management and leveraging team talent for the future of work. Rae is passionate about travel, food, and writing, of course.

How Becoming More Productive Improves Critical Soft Skills.

2019-03-04-Blog Post.jpg

To get ahead in your career it is not enough to have the right degrees from the right universities. Today, to make sure your career moves in the right direction, you need to develop a number of critical skills that collectively are known as “soft skills”.

Soft skills are skills that are developed through practical experience. Communication, decision making, negotiation and conflict resolution, for example. Skills that cannot be taught from a textbook or in a lecture hall. These skills can only be developed by practice. School and university curriculums are, for the large part, built around the tired old tell teach method where a teacher or lecturer stands at the front of the classroom or lecture hall and tells students what to learn. Not a very useful way to prepare students for the realities of the modern world. School and university do not prepare you for life, they prepare you to pass exams. The development of soft skills — skills that are essential for life — are left to outside influences. Your friends and parents. Life experiences and the skills you get from reading the right books and applying what you learn to everyday life.

However, one skill tops all of them because it is a skill that develops all other skills and that is time management and productivity. Here are six ways improving your time management and productivity skills will improve all other soft skills


Most people’s relationship with email is bad. Email is considered annoying, stressful and overwhelming. Yet, it is the primary form of communication in business and being slow to respond to a colleague or customer ‘s email causes delays in projects and important decisions as well as frustration from the people that are waiting for you to reply.

When you become better at managing your time you become better and faster at responding to your emails. You are in control of your inbox and know what’s in there, what needs responding to, reading and deleting and you have time to respond in a timely manner to all important emails.

Decision making (critical thinking)

If you practice a system such as my COD system or David Allen’s Getting Things Done you learn to make decisions quickly. You ask the right questions about what something is: “What is it?” Is it relevant to me? What’s the next action? Etc. With practice, you develop decision-making skills that can impact your whole life.

Asking questions such as “what is it?” And “What do I need to do next to move this forward?” Helps to develop your ability to make decisions based on available facts and information quickly and decisively. The very skills companies are looking for when hiring potential executive level employees

Conflict Management

You might be wondering how being better at time management and productivity can help with conflict management but it does. It does so because when you are better at managing your time you are able to give people better attention. You are not just physically present, you are also mentally present.

Being present and giving another person your full, undivided attention means you are able to listen and understand their perspective and are able to make better and fairer decisions about what to do to resolve issues before they become conflicts. When you are in control of all that is coming your way and have a system in place that allows you to compartmentalise your work, you become much better at managing people and their issues.

Stress management

This may be an obvious one. When you are in control of your time and have your work and commitments prioritised and organised you will experience a lot less stress. Stress in the workplace is generally caused by over-committing to work and increased workloads that pile up. Not knowing what needs doing and by when leads to panic setting in and this causes stress.

When you write everything down and have everything organised in its rightful place you feel in control. You know what needs doing and by when and you do not feel overwhelmed.

Flexibility / adaptability

Having a time management and productivity system in place means you can handle any changes that come your way with ease. All projects change over time. Outcomes change, timelines change and so do the people involved in the project. When you have all your next actions organised in a list you can change them, adjust timelines and adapt.

When you don’t have a system in place any changes to a project you are working creates uncertainty, a lack of clarity on what needs to happen next and a lot of confusion. Being a productive person allows you to accept changes and adapt accordingly.


When you are in control and you know what the outcome is you are leading. Too often, we are doing work each day that has no clearly defined goals or outcomes and we just keep out heads down, do the work and not worry about which direction we are going in.

Organised productive people know the outcomes of all their projects with clarity. They know what the outcome needs to be and they lead their teams forward knowing they are going in the right direction. With that clarity of purpose comes clear communication which ensures all team members are moving in the right direction with purpose.

So, If you want to improve your overall soft skills, start by improving your time management and productivity skills. That one skill will lead to improvements in all other soft skills and allow you to build a career of success and fulfilment.

Thank you for reading my stories! 😊 If you enjoyed this article, hit those clapping hands below many times👏 It would mean a lot to me and it helps other people see the story.

My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.

If you would like to learn more about the work I do, and how I can help you to become better organised and more productive, you can visit my website or you can say hello on Twitter, YouTube or Facebook and subscribe to my weekly newsletter right here.

How To Avoid Overwhelm By Only Allowing 10 Tasks per Day.

2019-02-04-Blog Post.jpg

Recently, I’ve noticed a lot of people, in the forums I follow, commenting on how overwhelmed they feel and how many tasks they have on their to-do list every day. I’ve seen numbers ranging from twenty to sixty tasks per day and I know, from my own experience, that these numbers are not sustainable and what will happen is people will end up rescheduling many of these tasks because they won’t get done.

The problem with a long list of to-dos is the very sight of such a list leads to that feeling of overwhelm. Looking at a list of thirty to-dos first thing in the morning is just going to put you off wanting to even start attacking such a list. Instead what you need is a list of around ten items that will leave you feeling inspired to get started.

Why ten?

We live in a world of distraction. No matter who you are or what you do, you are going to get distracted. Email brings new tasks, bosses and colleagues ask us to do little pieces of work for them and clients and customers demand attention. These are unavoidable. When you start the day with a list of thirty tasks something is going to break, and usually that something is your task management. When you assign yourself a maximum of ten tasks a day on your to-do list two things happen. The first is you have time to deal with the distractions that will come in and second you will be forced to prioritise what you want to get done that day which helps you to focus on the things that are meaningful to you.

The Ten Task Maximum

The ten task maximum does not include your regular daily routines. If you have a morning routine of exercise, planning and learning for example, then the morning routine would not be included in your ten tasks. A morning routine is just something you do every morning and if you do it regularly — ie every morning — you should not need any reminder on your to-do list to do it.

I have a morning routine that involves 45 minutes of studying and 15 minutes of meditation. These two tasks are not on my to-do list, but the one hour is scheduled on my calendar as my self-development hour. It is a non-negotiable part of my day. I have been following this routine for nearly a year now and I really do not need to be reminded to do it in my to-do list. All I need to see is at 5 AM tomorrow morning I will do my studying followed by fifteen minutes of meditation.

I also have around eight routines admin tasks that need doing at the end of every day. Little things like writing up student feedback, updating attendance records and tracking new students in my learning centre. These routine tasks are on my to-do list, but I filter them out and they only show up at the end of the day when I need to see them. For the majority of the day, I do not need to see these tasks because they cannot be done until the end of the day and they act as little reminders to make sure I have done them. I do not include them on my list of ten tasks.

What I want to do is see ten tasks (or less if possible) when I begin the day and those ten tasks are meaningful and advance my work or projects in a positive way. I have a daily calendar event on my calendar for doing admin tasks (8:00 pm to 8:50 pm) and so I know they will get done.

Time Blocking

Because it is inevitable we will be distracted by something each day, be that a request from a customer or a demand from a boss, blocking an hour or two off each workday to get on with the ten tasks you have assigned yourself is crucial. All of us should be able to find an hour in the morning and an hour in the afternoon for undisturbed focus work. There really isn’t anything so urgent it cannot wait an hour or so. Of course, if you work in the emergency room of a hospital or are a firefighter, then you are not going to be able to do this, but any information worker who cannot block off an hour or so each day has bigger problems than just a long list of to-dos.

In twenty-five years of working in the legal and education professions, I have never once come across a situation where I was not able to block one hour off to get some focused work done. I have some language students who sometimes tell me they are too busy to do their English class, yet they are always able to find ninety minutes for their lunch (officially they have one hour, but they go for lunch at 11:30 am and they don’t return to their desks until close to 1 pm.) When we need to, we can find the time. It’s just a question of priorities.


And that nicely leads me to the biggest benefit of only allowing ten tasks on your to-do list each day. It forces you to prioritise. We all have a lot of things we would like to do each day, but we only have twenty-four hours to do them. We cannot do everything at once. When you are limited to just ten meaningful tasks each day you are forced to think about which of the tasks you have to do will have the biggest positive impact on your day and your active projects. When you choose tasks that will move your projects forward each day you are making a bigger impact on your projects than if you were randomly picking away at a long list of tasks. You become more focused on the outcomes and less focused on the trivialities. Ultimately, projects need to be completed and focusing on the tasks that will get you to completion rather than the little insignificant tasks will get you to the outcome you want faster.

Having a long list of daily to-dos does not make you a hero. All it does is cause you to feel overwhelmed and that leads to procrastination. Reducing your to-do list to the ten most important tasks each day allows you to begin the day focused and energised and ready to move your projects towards the outcomes you desire faster. You will procrastinate less and you will still have time each day to deal with the unforeseen interruptions and distractions that are an inevitable part of living in the twenty-first century.

Thank you for reading my stories! 😊 If you enjoyed this article, hit that like button below 👍 It would mean a lot to me and it helps other people see the story.


My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.

If you would like to learn more about the work I do, and how I can help you to become better organised and more productive, you can visit my website or you can say hello on Twitter, YouTube or Facebook and subscribe to my weekly newsletter right here.

Why You Should Not Be So Hard On Yourself.

2019-01-21-Blog Post.jpg

The pressure to be constantly on your best game and to always be producing, delivering and executing is intense these days. Not only are the expectations of other people placing us under pressure, but the pressure we apply to ourselves is relentless. There’s never any let-up and no drop in the pressure. Just constant demands, endless work and high expectations.

We are living, emotional beings that from time to time get upset, angry, feel tired and are just not in the mood to do the work expected of us. The push to standardise work — to make sure we are always following the SOP (standards of procedure) manual — has left us feeling we have to get the work finished on time every time to the exact same standard on time every time.

Take a step back.

I think It’s time to step back. Time to realise we are not machines. We have our own independent thoughts and feelings. Some days we are going to be on fire. On those days we can achieve an inordinate amount of work to the highest possible standards. Other days we are less energetic. Maybe we didn’t get a great night’s sleep, perhaps we had a fight with our loved one or a relative is seriously ill. There are many factors that can have a debilitating effect on the work we produce.

And that’s the point. We need to understand we cannot produce a consistent amount of work every single day. There will always be days when we are not at our best. We are human beings, affected emotionally by external events subjected to our own body’s biorhythms and our own body’s physical fragility and we need to become comfortable with that fact.

On days when you feel fantastic, take the opportunity to get a lot of work done. On days when you feel particularly fragile just focus on getting whatever you can do done. Small steps taken every day can lead to amazing destinations. You do not have to accomplish everything in one day. When you feel great, do a lot. When you feel not so great just do what you can.

You don’t have to be hyper-productive every day.

That’s a problem with the world today, we feel we have to be hyper-productive every single day and that’s simply not true. It’s not only not true, but it’s also impossible.

This is why we need to be less hard on ourselves. Accepting that there are days when we are not going to be as effective as we would like and instead of sitting at a computer screen and getting more and more frustrated with ourselves, we should give ourselves permission to get up and go out for a walk or just take a nap. Just do something different and that we want to do and feel like doing.

Each week I have a number of things I want to complete. This blog post for example usually gets written on a Monday morning and posted Wednesday morning. Although I like to get it written Monday morning, there’s absolutely no problem doing it Monday night or Tuesday morning if I am tired and not in the mood to write Monday morning. It’s far better I write when I am in the best mood for writing rather than forcing myself to do something my heart is not in the mood for. This need to feel under pressure all the time is what leads to break down and that is not something we should be aiming for.

There are, of course, things you can do to maximise your energetic and productive self. Make sure you get enough sleep. Pulling all-nighters three times a week will just lead to burn out and a terrible state in which to get quality work done. Likewise, if you are filling your stomach with greasy, sugary food all day this will impact your brain’s ability to stay alert.

A few small steps…

To maximise the number of days you perform at your best make sure get enough sleep and drink enough water. These are the basics. On top of that make sure you get enough exercise each day — and no, that does not mean going to the gym or doing a 10k run every day. It just means you do at least thirty minutes walking each day — eat plenty of fresh fruit and vegetables and avoid alcohol. Take regular breaks throughout the day. Trying to sit at a desk for several hours without a break every day won’t produce more work than a person who works for ninety minutes and takes a thirty-minute walk. It’s likely you will produce less work and the work you do produce will be of a lower quality than the person taking regular breaks.

And it is not just healthy physical habits but also mental habits too. Avoid stressful situations. Understand you do not, and will not, have the answers for every problem and never allow yourself to get upset, stressed or angry about events you have no control over. Accept negative events and situations for what they are and deal with them. As the Stoics would tell you, you may not have control over the events that happen to you, but you do have control over how you react to them. Letting small inconveniences annoy or cause you to get angry will not change the event.

Stop putting yourself under constant daily pressure to produce and execute. When you feel you need a rest, take a rest, even if it is only for an hour or so. Just take that time out. When you come back to what you were doing you will be refreshed and energised and ready to produce amazing work. Life should always be about enjoying what we do every day and being proud of what we produce. So be proud, stress-free and well rested.

Thank you for reading my stories! 😊 If you enjoyed this article, hit that like button below👍 It would mean a lot to me and it helps other people see the story.


My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.

If you would like to learn more about the work I do, and how I can help you to become better organised and more productive, you can visit my website or you can say hello on Twitter, YouTube or Facebook and subscribe to my weekly newsletter right here.

How I Use My Apple Watch To Maximise My Productivity.

2018-12-04-Blog Post.jpg

One of the surprising things in my life is my Apple Watch has been the biggest influence on my personal productivity since I first got an Apple Watch in 2015. Surprising because what I first saw as a device to monitor my exercise very quickly became the centrepiece of my productivity collection process.

The integration of Siri with the Apple Watch a couple of years ago was the catalyst for the productivity gain. If I need to collect an idea or a task or just add an item to my shopping list, all I have to do is raise my wrist and add the task or item to my list. It could not be any simpler. No typing, no opening of apps, just raise and speak.

Whenever I am coaching people, I always stress the importance of making sure collecting your ideas, tasks and events has the least amount of resistance. Whether you are using a pen and piece of paper or your phone, you should be optimising your collecting process so it is fast and easy. When your collection process is fast and easy you are much more likely to collect everything and not ‘trust’ your brain to remember it. For me, the Apple Watch has made the collection process so much easier.

It is true I now collect a lot of things I later decide has no importance to me, but if you want a productivity system to really work for you, collecting everything is what matters. Later, when you do your processing you can decide, in a cool, reflective way, whether it is relevant to you or not. Deleting a task or idea is simple and only takes a split second. Not collecting that task or idea could cost you a lot of time and money later. So, an increased volume in my inbox is not something I worry about.

So, how do I use my Apple Watch to improve my overall productivity?


Watch face.

On my watch face, I use a customised Infograph. At the top I have today’s weather by temperature — a useful piece of information in South Korea as the temperature can vary quite significantly — and my exercise app so when I begin my exercise the Workout app is easily accessed.

In the centre of the face, I have the calendar complication at the top. This gives me today’s date by number as well as my next appointment. This feature is fantastic as it means with just a glance I know exactly what I should be doing next and when. I have my deep work sessions on my calendar with a clear description of what I want to work on during that session so with a glance at my watch I can see exactly what I will be working on next.

Also, in the middle of the face, I have the times in LA and London. I work with clients in Europe and the US, so knowing what time it is in those times zones is a very useful piece of information to have at hand. I also have my activity tracker in the centre to let me know how I am doing on my activity metrics for the day — this helps me decide whether to get off the bus a few stops earlier to ensure I close all my activity rings for the day.

Finally, at the bottom of the face, I have the timer and Drafts Apple Watch app. I use the timer for when I am meditating and cooking. I like to do a fifteen-minute session of meditation in the morning after I have finished my studying and the timer means I do not need to looking at my watch to see how long I have been doing. Instead, I get a vibration from the watch to tell me fifteens minutes are up.

Drafts Apple Watch App.

Drafts is the hub of my collection process. I use Drafts to collect everything I want to collect. Even on my phone, I prefer opening up Drafts, typing or dictating whatever it is I want to collect and sending it off to its rightful place. On my watch its one tap and dictate. It’s incredibly fast and it maintains a discreet number on the watch face to tell me what is in my Drafts inbox. That helps me to know if there is anything in there that needs processing.


Optimising the way you collect your stuff is how you continue to grow and develop your productivity system. Often it is the small adjustments to how you collect or how you organise your stuff that can bring you big improvements to your system. If you have a complicated array of systems to collect your stuff, you will resist collecting. If you are not collecting into a trusted place, you will resist organising and if you don’t know where anything is you will not be working on the work that matters.

Using the best tools you have available to collect and organise your life and work and making sure these tools are set up so they work best for you is one of the fastest ways you can improve your overall productivity system. If you have a few quiet days this month, take a look at your system and see where you can make some small improvements. Look at how you collect your tasks, events and ideas. Can you make that collection faster? How are you organising what you collected at the end of the day? Can you improve your Golden Ten time? After all, the goal with any productivity system is being able to spend more time doing so you can spend more time doing the things you love doing with the people you love doing them with.

Thank you for reading my stories! 😊 If you enjoyed this article, hit the like button below👍 It would mean a lot to me and it helps other people see the story.


My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.

If you would like to learn more about the work I do, and how I can help you to become better organised and more productive, you can visit my website or you can say hello on Twitter, YouTube or Facebook and subscribe to my weekly newsletter right here.

Why Hustle Porn Is Not As Dangerous As The Naysayers Tell You.

2018-11-20-Blog Post.jpg

There is a whole category of blog and social media posts blasting the rise of what has become known as “hustle porn”. Hustle Porn is those motivational posts and videos that show people working out, waking up very early and doing work and not ending their day until they are exhausted.

The reality in life is if you want to achieve greatness — and there’s nothing wrong in that — you are going to have to do the work. You are going to have to be better than everyone else and you are going to have to work long hours. There are no shortcuts and no magic formula that allows you to stay in bed until lunchtime on weekends. You have to be focused and you have to do the work.

Now, not everyone wants to do that and that is perfectly fine. We live in a wonderful world that allows us to live our lives the way we want to. To criticise a genre of books, videos and blog posts because they tell us what it takes to become successful is really missing the point. These videos, books and blog posts tell it as it is. To imply that you don’t have to work hard to build a successful business or to become a better person is just plain wrong.

I’ve met dozens of people who pay $100 a week to go to the latest new fitness classes that promise you will get fit and lose weight and all you have to do for an hour a week is stretch out your legs and arms with a group of other like-minded people and you will lose those ten pounds you’ve been wanting to lose for the last three years in no time at all. Sorry, it won’t happen. To lose those pounds requires you to push yourself, get out of breath and sweat. Laying on the floor stretching your arms and legs in a hot room will not do that for you.

If you want to lose weight, build a successful business or become an Olympic champion you have to do the work. There are no shortcuts. The work involves a lot of hours. It’s the hours you put in and the consistency of the work you do that will get you there. Nothing else will.

However, where criticism of hustle porn is correct is where you are told you have to work eighteen hours a day seven days a week. working eighteen hours a day seven days a week and trying to survive on three or four hours sleep is not sustainable. Sure you have to do the work, but you also need the rest. As with all advice (and motivational content particularly), you do need to take it with a pinch of salt. When you begin to feel tired mentally or physically stop and rest. Go for a walk, take a nap or just turn on the TV and watch something. Being aware of your physical and mental state and acting accordingly is important if you want to maintain your physical and mental health. You do not have to do it all in one day, one week or one month. Success takes time, it takes patience, a lot of action and plenty of time. Mix those four ingredients into the mix and you have a sustainable pathway.

We live in a fast-changing world. A world where it is predicted 80% or more of the jobs available today will disappear within the next 20 years. Schools and universities do not prepare us for the future, they are teaching nineteenth-century principles in a twenty-first-century world. The best way to learn about what is required to survive this future is from the people who are thriving in today’s world — many of who did not have a great formal education — the people who are doing the work that matters to build a career and a life for themselves that so many people admire. Is that wrong?

I believe it is far more dangerous to not do the work. To sit around and live a sedentary lifestyle, that involves going out with friends for a few drinks complaining about your boss or how much work you have to do and sitting at home scrolling through the thousands of lifestyle images on Instagram or Facebook. Dreaming and doing nothing. That is what leads to depression, misery and stress. getting up early and doing the work to build a life and a career of success that gives you purpose and with purpose comes fulfilment.

Is there a happy medium? Of course, there is. Doing the work, being strict about resting, getting enough sleep and taking care of your health should always be at the top of your to-do list. Spending hours on social media, complaining to your friends about how hard your life is and binge-watching episodes of your favourite drama is not going to get you very far in life. You will end up miserable and depressed. Finding your purpose, having a goal, wanting to better yourself, these are the building blocks to a fulfilled, happy life. When you find your purpose and a clear set of goals, that’s where you will find your happiness and if you need a little motivation from a video of “The Rock”, Gary Vaynerchuk or Will Smith then great! If it motivates you, watch it.

As with all things in life, too much of something is not necessarily good for you. If you are spending hours every day watching and reading hustle porn, then it’s going to be counterproductive. You are watching videos instead of doing the work. If you spend too much time thinking about doing something you are not taking any action. Results come from your actions, not your thoughts.

The best advice I could give you is choose your own life’s course, work hard, rest well and don’t listen to the naysayers who tell you-you are wrong to wake up early and work long hours, because that’s where life’s true value is.

Thank you for reading my stories! 😊 If you enjoyed this article, please hit that like button below👍 It would mean a lot to me and it helps other people see the story.


My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.

If you would like to learn more about the work I do, and how I can help you to become better organised and more productive, you can visit my website or you can say hello on Twitter, YouTube or Facebook and subscribe to my weekly newsletter right here.

Where’s Your Anchor?

2018-11-13-Blog Post.jpg

Having a place you can go when all around you is in chaos.

Many years ago, whenever I went on holiday I always felt safe and secure once I was booked into the hotel or, if I was camping, had erected my tent. This was my anchor, everything I did while on holiday, or a business trip, was centred around that anchor. It was my temporary home. A place I could always come back to, regroup and plan what I would do the next day.

I’ve used This ‘anchor’ idea in my productivity system for many years. Rather than being a physical place though, my productivity anchor has always been either my journal or my Franklin Planner, when I used a Franklin Planner. It is a place where I have a list of all my plans, goals and dreams and in times of overwhelm, stress and drama, I can go there and it brings me calm and refocus.

Other people’s demands will drag you away from what’s important.

It is very easy to get waylaid by the stresses and dramas of the day. Other people’s emergencies, demanding bosses, upset customers and angry partners. These things can very easily distract us from our goals and purpose. We may start the day with the best of intentions, but one hour in our workplace on a Monday morning can destroy our intentions for the day and we find ourselves dealing with other people’s agendas and we lose track of our own goals and objectives for the day. When the day ends, we look back at the day and wonder where all the time went and why we did not do anything we wanted to get done.

This is why having a place, either a digital place or a paper-based notebook, is a vital tool in your productivity toolkit. It is a place you can always come back to and review your intentions, your goals, your plans and refocus you on what is important to you. It is the reason why all the best advice about planning, goal setting and productivity always say “write it down”.

Our brains are attracted to distractions.

Our brains are very easily distracted. Anything unusual, loud or new will get our attention and our brain will then try and make sense of it. That is how our brains are wired. It goes back millions of years and it is a defence mechanism our brains developed back when we were on the lunch menu for animals that had a taste for human meat.

Today, we live in very different times, of course. We are no longer on the menu of roaming wild animals. Instead, we are now on the menu of people who want us to take responsibility for their problems. While that may be a good and noble thing to do, it also means we lose focus on our goals and intentions and this means we spend all our time serving the interests of others at the expense of our own interests and that is not a very good place to be.

Having an anchor gives you a place to refocus.

The way to avoid this and take control of our lives is to have in place an anchor. A place where your goals and aspirations are written down so you can read through them and remind yourself of what you want. What your goals are and where you want to go in your life.

Although I am very much in the digital space — my to-do list manager and notes app are all digital — I still use a paper-based anchor. My journal acts as my anchor and it is where I write down my goals, my life’s purpose and my daily objectives. Throughout the day, whenever I am doing work at my desk, my journal is there next to me, reminding me of my objectives for the day. It’s where I keep track of the work I have done for the day and allows me to see what I am working on. If I find my list of things done is filling up with other people’s problems, I know it is time to take a few minutes to read through my own objectives for the day to make sure I am addressing them, and not spending all my time dealing with other people’s crises.

Work on yourself you can help the people who matter to you.

It is important to be there to help your friends, family and colleagues, but you also need to be working on yourself. It is you who is more important, and while that may sound selfish, it is not. Remember the last time you took a flight somewhere? When the flight attendant did the safety instructions, whose oxygen mask did they tell you to put on first? Your’s or your young child’s? Your’s. And the reason for that is if you do not take care of yourself first you will not be in a position to help others. And that lesson is true in life too. For you to be in a position to help others you need to make sure your life is in order. If you neglect your life and your goals and spend all your time working on other people’s problems, in time you will become a burden to other people and those other people are usually the people you most care about.

No matter how you do this, having a place where you have your own goals, plans and life outcomes written down will bring you incredible peace of mind. It will allow you to refocus your energies on what is important to you so you are in a position of strength to help those people you most care about. It brings clarity, purpose and it is a way to check you are making progress in the right direction. And more importantly, it becomes a joy to do.

The world we live in is a very distracting place. The demands for our attention not only come from people we interact with, but we are also inundated with adverts, notifications and ‘breaking news’. Having an anchor in place that brings you back to what you want, a place no matter how chaotic life around you brings you peace and focus is a great way to stay on track, and maintain your momentum towards achieving all the things you want to achieve in your life.

Start planning 2019 now!

If you don’t know what you want or are struggling to set goals and plans, then take a look at my Ultimate Goal Planning course. It is a course designed to take you on a journey of discovery and will help you to establish what you want to achieve and show you how to turn those into achievable goals on a realistic timeline. Now is a perfect time to take this course with 2019 just around the corner and at just $59.99 is a fantastic investment in your amazing future. More details can be found here.

Thank you for reading my stories! 😊 If you enjoyed this article, hit that like button below👍 It would mean a lot to me and it helps other people see the story.

My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.

If you would like to learn more about the work I do, and how I can help you to become better organised and more productive, you can visit my website or you can say hello on Twitter, YouTube or Facebook and subscribe to my weekly newsletter right here.

Be Focused On Your Outcomes Not Your Tasks.

2018-08-21-Blog Post.jpg

There’s a common misconception about being productive — that productivity is about completing a lot of tasks each day and to become more productive all you have to do is complete more tasks. Of course, this is not true.

Becoming more productive is about doing work that matters so your measurable output increases. Completing two tasks that move a project or goal further forward is going to produce far better long-term results than completing a hundred tasks that have no impact on any of your important projects or goals.

Stop picking the low hanging fruit.

We have a natural tendency to go after the low hanging fruit. To check off the easy tasks because doing so makes us feel good. We get that dopamine hit and that puts a smile on our face and has us wanting more. So we populate our to-do lists with even more easy, non-important tasks just so we can check them off and get that dopamine hit. It becomes a vicious circle we put more and more unimportant tasks on our to-do lists hoping for more dopamine hits.

Of course, we tell ourselves we are completing important tasks. After all, we must have a clean desk so we can focus better on our work and we need to make sure we have enough staples in our top draw just in case we run out while stapling important documents. Oh, and we should check our email just one more time in case something important has come in.

Begin the day with a simple plan.

We all have a good mix of easy routine and hard project work to complete each day. Difficulties start when you are not clear about what work is important. Prioritising your work is a big part of becoming more productive. This is why beginning the day with a plan based on what current projects are important is vital. However, the routine work can very easily take over the day if you are not careful.

Assign time each day/week for your routine admin work.

There are a couple of ways you can make sure the less important routine work does not take over your day. One way is to assign one day each week for admin work. This could be Friday afternoon for example. Friday’s are famously difficult to focus on important work because we are often thinking about our plans for the weekend. If that is the case, you could assign Friday as your admin and clean up day (you could even make sure you have enough staples in your top drawer). This means you only have easy tasks to do on Friday and you don’t need a lot of focus to get them done. Another way is to allocate a time slot each day to do your admin and routine tasks. Giving yourself one hour a day to just get the routine, easy tasks complete will help you to stay focused on the important, project work for the other seven or eight hours each day. I assign one hour a day for all my routine admin work. I usually assign the end of the day to do this because I don’t need a lot of concentration to do it. But you can choose any time of the day or week to do it.

Focus on your desired outcome.

The key to better productivity is to focus on the outcome you want, not the tasks that will get you there. We often add unnecessary tasks when we are planning out a project. For example, “send email to get 2019 planning template”. Nine times out of ten, a phone call would get the desired result faster. You might also find you have tasks such as “talk to John about the presentation order” and lower down your list have a task saying “ask John for the 2019 sales forecast”. These two tasks could be completed either by one phone call or walking down the hall to talk to John, but because the tasks are not grouped together you miss the second one. That means now you have to communicate with John twice instead of once.

When you set up a project, you need to be very clear on what it is you are trying to achieve. What’s the desired outcome for the project? David Allen, in Getting Things Done, writes about this and Tony Robbins in his Time Of Your Life course puts a lot of stress on outcome thinking. The tasks help, they are signposts along the way, but more often than not the shortest distance between where you are now and successfully completing the project is not through completing all your tasks in the right order, more often than not the fastest way to completing the project is a simple phone call or going out to see the client or customer.

I use Evernote to plan out my projects and not Todoist. I can add tasks and steps I think will be needed to complete the project in a list at the bottom of my project note and once I am satisfied I have everything needed to get the project completed, I go through the list removing tasks I feel are not necessary. What I end up with is a list of absolutely essential tasks. This often reduces the number of tasks required to complete the project down by half.

If you are serious about becoming more productive, focus less on your tasks and more on what it is you are trying to achieve. The goal, the completed project and the outcome you desire are what you are looking for, not completing ten tasks so you feel like you have accomplished something. As Jim Rohn said, “Don’t mistake movement for achievement. It’s easy to get faked out by being busy. The question is: Busy doing what?”

Thank you for reading my stories! 😊 If you enjoyed this article, please hit the life button below. It would mean a lot to me and it helps other people see the story.


My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.

If you would like to learn more about the work I do, and how I can help you to become better organised and more productive, you can visit my website or you can say hello on Twitter, YouTube or Facebook and subscribe to my weekly newsletter right here.

In Defence Of InBox Zero And Why You Should Be Using It.

2018-08-06-Blog post.jpg

Inbox Zero is an email management system created by Merlin Mann around 2006. The basic concept is there are only four things you can do with an email when it comes in: Reply, delete, defer or delegate it. This means when you are working on an email you do one of these four things with it and move it from your inbox. The idea is that by the end of the day, your inbox will be zeroed out and all emails will have been dealt with appropriately. Merlin did a great talk at Google Talks that is well worth watching for a full breakdown of how the system works.

These days, inbox zero appears to be out of fashion and I find it hard to understand why. I have seen articles and comments likening inbox zero to being Sisyphus forever rolling a rock up a hill, suggesting inbox zero is a waste of time and not a practical way to handle email because it’s a never-ending task. And yet, since I adopted the principles of inbox zero around 2009, I have never had any problems with email. No overwhelm, no difficulty finding anything and I generally reply to email in a timely manner.

Being Organised and productive will always be never-ending

The same, of course, can be said with anything related to becoming better organised and more productive. Many things in life will feel like Sisyphus rolling a boulder up a hill. Putting clothes away at the end of the day is a never-ending task. Doing the dishes after eating a meal, or writing the weekly sales report. These are all never-ending tasks. If you don’t do these tasks, things will mount up and become a huge mess. Never putting clothes away after you have worn them will eventually make it difficult to find the clothes you want to wear when you want to wear them. Not doing the dishes at the end of the day will result in you not being able to find a clean cup in the morning for that life-giving first cup of coffee.

This also is the case with email. If you are not dealing with email as it comes in, it is going to mount up and become a cesspit of overwhelm and disorganisation. Finding that important email, sent to you last month, will take up a disproportionate amount of time because you cannot remember the correct spelling of the name of the person who sent it to you. And your suppliers, and in many cases, your customers will feel you don’t care because you didn’t take the two minutes it would take to respond to their message.

The importance of good email etiquette.

Any email that requires a reply has been sent by a human being. It is simply polite to reply in a timely manner! It shocks me the number of times I have answered a complete stranger’s question and not received a simple thank you reply. I don’t mind, but if I reach out to a stranger for an answer to a question, I always have the courtesy and good manners to thank them for their answer.

If your email is a mess, you cannot claim to be a productive person.

However, the deeper issue here is how can anyone claim to be a productive, organised individual if their email organisation is non-existent? Maybe their to-do list is beautifully set up, their notes app has a sophisticated structure that manages their notes in a complex hierarchical structure and yet their email inbox has thousands of opened and unopened emails. That is not the character of a well organised, productive individual. It’s a sign of laziness. If you are striving to become a better organised and productive person, you cannot do it by half measures. It’s an either all in or not at all way of life. It’s like someone running 10km every morning for their health but smoking twenty cigarettes a day, eating burgers, pizza and cookies and downing eight pints at the end of the day. You’re not living a healthy life.

Two questions: “What is it?” And “what’s the next action?”

Of all the email organisation systems I have come across over the years, inbox zero is by far the best system. As soon as an email comes in, I ask the questions: “what is it?” And “what is the next action?” Whatever the next action is I do it. There are only four things I can do with an email. Deal with it if it will take me less than two minutes. Defer it if I need more than two minutes. Delete it if it has no value to me or forward it on to a person who could handle it better than I could. This is not on a level with quantum physics. It is simple and with practice, you get incredibly fast at it.

Email is one of the best communication methods ever developed. It allows us to communicate with people on the other side of the world in an instant. It allows us to send documents, confirm reservations and receive important information. It is a fundamental part of any system, just as important as your to-do list and notes. If you want to become a more productive, organised person you need to treat email in the same way you treat your to-do list manager and notes app. Have a system in place that organises your mail so they are easy to find when you need them and always remember that when another human being sends you an email, they have taken valuable time to write to you and so the least you could do is reply with a simple thank you.

Email Mastery 2018.jpg

Find out more about my 2018 Email Productivity Mastery course right here. Learn how to implement the system described in this post and become an master of email productivity.


My purpose is to help 1 million people by 2020 to live the lives they desire. To help people find happiness and become better organised and more productive so they can do more of the important things in life.

If you would like to learn more about the work I do, and how I can help you to become better organised and more productive, you can visit my website or you can say hello on Twitter, YouTube or Facebook and subscribe to my weekly newsletter right here.