Do you have this nagging feeling you are not doing enough and feel you need to do more? That’s the topic I am answering this week in the Working With Podcast
Hello and welcome to episode 79 of the Working With Podcast. A podcast created to answer all your questions about productivity, GTD, time management, self-development and goal planning. My name is Carl Pullein and I am your host for this show.
In this week’s episode, it’s all about that annoying feeling we all get from time to time where no matter how much we do each day we still feel we haven’t done enough and our brain is telling us we should be doing more. Today, I’ll explain how you can quieten down this voice.
But, before we get into this week’s question I have some very exciting news for you all. My Complete Guide To Building a Successful Life course is 50% lower this month. This course was inspired by my journey from training to be a lawyer and discovering I had made a mistake and what I did to change my life and my career and end up doing something I love doing every single day.
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Okay onto this week’s question and that means it’s now time for me to hand you over to the mystery podcast voice for this week’s question.
This week’s question comes from Tony. Tony asks, Hi Carl could you do a podcast on the feeling of needing to do more - I eat the big frogs, do a bunch of other stuff and still feel I need to do, do, do even if the tasks aren’t critical or important must do that day tasks.
Great question, Tony. First off, I should confess. I used to have this problem too. It was most noticeable when I began getting up earlier and doing all my writing and creative tasks before 9AM. Although I was still doing ten hours or so of work each day, because I was getting my work done by two or three PM in the afternoon I felt I had not done enough and felt I should do more. It was an unpleasant feeling. It left me feeling guilty.
In the end I came up with a simple solution. I knew I was doing a lot of work, yet my feeling was I wasn’t. So I began writing in my journal exactly what I had done that day. So, for example, if I wrote my blog post, as soon as it was written I would take twenty seconds and write that in my journal. That went for anything I did that was not immediately noticeable. Of course, teaching a class or attending a meeting was in my calendar, but a lot of my work is done on a computer and so it is not immediately obvious what I had done. By writing a list of what I had done I could see as the day progressed the list getting bigger and bigger and if I ever felt I had not done enough all I had to do was take a look at my journal and see a long list of things I had done.
That solved the problem for me and it is still something I do today.
However, I think this goes a little deeper. One of the reasons I started doing the 2+8 Prioritisation system was because I wanted to make sure the important things were getting done each day. One of the reasons we feel we are not doing enough is because it is true. We’re NOT doing enough. Enough of the important things that is. It is very easy to lose control of the day and end up running around reacting to other people’s priorities and issues leaving the work that is important to us undone. When we get to the end of the day and we think about what we have done for the day we feel we have done nothing. And that’s because we haven’t moved anything forward that important to us.
The 2+8 Prioritisation technique solves this because it gives you a total of ten tasks that you identify are important to you. Two of which are critical MUST DO objective tasks. This then gives you a focus for the day and still allows you enough flexibility to manage other people’s issues as they arise.
What happens when you practice the 2+8 Prioritisation technique is you get to choose what you work on each day. The night before, you sit down with your list of work that needs doing and identify what tasks would have the biggest impact on your projects and goals. Pick ten of those and make it a priority to complete them all. No excuses. When you do complete them you know you’ve had a productive day and you have done enough. Of course, if you have time and you still have enough energy, then you can go into your next actions list and start completing some of those tasks. But, the important thing is you are doing the ten tasks you decided were important to complete that day and you do whatever it takes to complete them.
Sometimes I think we are a little hard on ourselves. We are not machines. We are human beings. There are days we get plenty of sleep, wake up the next day and feel fantastic! And there are days we don’t get enough sleep or we wake up with a bad cold or in a bad mood and our energy is very low. That’s natural and is just something we have to deal with on a day to day basis. A lot of the time it is really just about doing whatever you can based on your feeling and mood that day. Hopefully, you have more good days that bad.
This is really why it is important that you take care of your health. Eat healthily, get enough sleep and exercise. If you really want to be performing at your best every day and getting all the things that are important to you done, then these are important things that should be put on your calendar. There’s a reason why super successful people like Tim Cook, Sir Richard Branson and Jack Dorsey exercise every day. They understand that to perform at their very best they have to take care of their health and well-being. You get a lot more done, you feel good and it gives you a routine every day that encourages great work and more consistent moods and energy levels.
With all that said, the biggest change you could make, Tony, is you make sure every day you have a plan. Plan out what you want to accomplish for the day and when done making the plan tell yourself if you complete all those ten tasks (not including your regular routine tasks) you will have had a very productive day.
Now don’t be greedy and give yourself too many tasks. I spent years figuring out that all you need is ten important tasks per day to move all the right things forward. When you start being greedy and plan fifteen to twenty tasks a day you are going to find yourself rescheduling a lot of tasks and that will make you feel you are not doing enough. Be realistic and stick to ten tasks. You ARE going to be interrupted and you ARE going to be dragged off into other people’s crises. That’s just a part of life.
One of the things I remind myself of regularly is that Rome was not built in a dayand that all great work takes time. Doing a little every day soon builds up and that’s how you complete big projects, it how skyscrapers are built, it’s how books are written and how, in my case, online courses are made. They are not made in a day and you need to understand that doing a little every day will take you towards the finish line on almost every thing you decide to do—eventually.
One final tip is to make sure you focus on one thing at a time. I know I have just said doing a little each day soon creates a finished project, another reason you may be feeling you are not doing enough is because you are doing too much on too many things at once. This is something I used to do. I used to have multiple projects ongoing at one time and this meant the time I spent on each was very small. This left me feeling I wasn’t doing enough. To change that I realised I needed to focus on less each month. These days I practice a system where I am working on one big project every six weeks. I know most big projects will take no more than six weeks to complete and so I only have one big project ongoing at any one time. This means I can focus all my energies on that project.
That doesn’t mean I am not doing anything else, I am still doing all my regular content, but it also means in between doing that work, I am working on that one project. It helps me stay focused on the important things and I know that something special will be finished every six weeks.
Now for this to work you do need to plan ahead a little. I planned out my whole year with a particular focus in the first two or three projects at the beginning of the year. I left the second half of the year flexible because I know things and situations change over time. But I do still have a list of projects I want to complete this year and each quarter I review my list and decide which two projects I will work on in the next quarter.
At the end of the day, it all comes down to having a realistic plan for the day and making sure you have enough flexibility built in to handle other stuff that WILL come up. Then giving yourself credit and knowing that if you do complete your plan for the day you will have had a productive day.
So, Tony, don’t be too hard on yourself. Make sure you complete your 2+8 Priority tasks each day and know that as long as you complete these you will have had a VERY productive day.
Thank you for your question and thank you all for listening. Don’t forget, if you have a question you would like me to answer on this podcast, all you have to do is get in touch either by email or by DMing me on Facebook or Twitter. All the links are in the show notes.
It just remains for me now to wish you all a very very productive week.